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Submitted by: James Doan
Losing valuable documents within the organization is a big headache. Just think about the amount of resources that you are spending and allocating to find lost documents. Think about the cost that you have to bear to track lost items and in worst cases, replace those items.
To overcome this huge problem, you can use Internal Mail Tracking software.
Common Mail Tracking software makes use of electronic bar codes to track items that arrive into the company and items that are sent out of the company. As soon as the consignment passes through a department or a collection center, the details of that move are recorded onto the intelligent database of the tracking software.
Using a tracking code, anyone within the organization can find the exact location of the consignment at the moment.
There are many advantages of using such a system. Let us see about a few of them.
This mailroom tracking software can be used to track almost any item be it an envelope, a parcel, boxes, cheques and so on.
As an organization, you might want to perform a special delivery of certain items to important clients. This too is possible with this software as it automates the packages for special deliveries.
Notifying the customer that his package has arrived is also very important. With that in mind, these tracking software also offer automated e-mail notifications to the specified email ids of customers.
The most important yet underrated feature of this software is the paperless trail that they offer. In a world that is becoming increasingly aware about its ecological footprint, wasting paper for something as trivial as maintaining an audit trail is a crime. That is why you must make the switch to tracking software so that our world will remain green and intact for generations to come.
What this tracking software offers to you is why you should use it It gives better security for your mails and envelopes, it provides your customers with accurate, automated responses letting them know the status of their consignments and it helps you avoid awkward situations of misplaced or missed documents.
The world is moving forward with incredible pace and in a matter of few years; our traditional mail room systems and setups cant handle their work input. So, it is fair to say that tracking systems will become inevitable within a few years and youll have an advantage when that occurs if you make the switch right now.
Mail Openers
Opening physical mails is a highly frustrating task especially if the packaging is done thoroughly. In a mail room department, the amount of time that is spent in opening envelops and parcels are quite high. That is why you can make use of Mail Openers
Automatic mail openers open your mails from envelops and keep the contents of the mail safe without damaging them. With the help of this device, your employees can spend their time doing things that are far more productive than opening mails.
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mailroom tracking software
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